A resignation letter is an official letter sent by an employee to their employer giving notice that they will no longer be working at the company.

In other words, it’s an official form of quitting. The goal of a letter of resignation is to create an official record of notice, provide details about the employee’s last day, outline any next steps, and maintain a positive relationship with the employer.

In this post we will be showing you tips on how to write the perfect resignation letter.

Tips To Write A Resignation Letter

Generally it is believed that a letter of resignation should be as short as possible without long-winded explanation of why the employee is quitting. Instead, it’s best to be direct, professional, and outline any important information about the termination process.

How to write a resignation letter

Below are some helpful tips for writing your resignation letters:

Be direct and to the point – Be straight forward, mention that you are quitting in the first paragraph (or even the first sentence)

Be professional – This is not a letter of appreciation or complaint. Do not use it as an opportunity to complain, insult, or criticize the company or other employees.

Give notice of your last day – It would be of great help to let the employer know exactly when you will be leaving in order for them to get a replacement. Provide the specific date you are agreeing to work until

Provide information about the transition – This is based on personal decision tho, but you may offer to help find your replacement, or agree to finish certain projects and tasks before your last day

Proofread and spellcheck – You dont want to be mocked on your last day do you? So be sure to thoroughly proofread the letter before submitting to make sure all information is accurate and there are no typos

Seek legal advice – Depending on the nature of your position, you may wish to seek professional guidance (legally) before proceeding.


Resignation Letter Template

Copy and paste the below text into a Word document or an email as the starting point for own letter.

[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from The Company. My last day will be January 19, 2018, two weeks from today.]

[Second paragraph: This was not an easy decision to make, and I appreciate your support over the course of my employment at The Company. I truly value the experience, training, and knowledge I gained over the past 5 years. It has been a pleasure working with you and the team.

[Third paragraph: Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.]


mage of Signature]

[Your name]

For more professional insights you might want check out this list of the best 13 resignation letters


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